Some venues let you set up the day before, some require you to set up morning of, so make sure you have a clear plan with your venue, and helping team long in advance. If you can, designate someone you trust to set up your flower designs.

If you have some helpers

• Meet with them at least 3 days before the event to do a run through

• Go over timeline, expectations and troubleshooting

• Provide them a copy of your checklist

• Visuals always help, give photos of the pieces you made along with any instructions

• Make sure everything will fit in the designated vehicle

• Arrange for another vehicle if necessary

• Keep all the setup tools separated and easy for your helper to find

• Make sure your boxes are secure in the car

• You may need to put blankets or some other padding in empty spaces

• If your packing them into a truck, it is preferred to have them covered

• Once you, or your helper arrives at the venue to setup, you'll probably notice a lot is going on.

If necessary, find your person of contact at the venue to confirm locations. If you're using a ladder from the venue this would be the time to grab it. If check in isn't required, just being your setup as planned.

CEREMONY

• Setup ceremony space with installation piece(s) if you have made them

• Use fishing line, zip ties, nails or command hooks to secure as a hanging

• Prop against alter, stands or pillars, or lay flat on a tray for a ground installation

• Take note of the pieces that will be moving after the ceremony

• Stand back and look at your installation from the back of the aisle

• Open your phone camera and look at it through the lens- This will give you a different perspective and a better idea of how it photographs

• Then go in and add in extra stems and mixed media to add finishing touches

• Make sure you tidy up any debris that shook off

• Take an after pic!

RECEPTION

• Setup your tables as you've planned

• Add the stems or petals you set aside to the place settings

• Use bucket of extra stems to make any final touches

• Set out empty vases for handheld bouquets after ceremony

• Make note of where your installation will move to

• Add any fresh flowers you've decided on, and add water

• Make sure you tidy up any debris that shook off, and sweep or vacuum as necessary

• If your venue doesn't provide the service, steam the linens

• Take a picture, and a video

Other Considerations

• Make sure you understand your venues rules for setup and takedown

• Ask your venue if they have a loading area/dock/parking

• Consider a trolly/cart, or ask your venue if they have one you can use

• Make sure your helper is comfortable with a ladder if they need to hang something

• Hire a day of coordinator and arrange for them to setup your flowers

• Arrange to pickup the flowers after the event so that you can repurpose them as gifts, home decoration or other art pieces.